Foley's List is currently hiring for a Legal Administrative Clerk and a Trust Account and Debt Administration Officer!
Anyone interested in either of these roles are welcome to apply as directed in the job application.
And if you know of anyone who may be interested in this role, we would appreciate if you would forward this onto them.
Foley's List Legal Administrative Clerk
Job Role:
- Deliveries and pick-ups for barristers as required.
- Sort incoming mail and deliver to barrister chambers or pigeonholes.
- Twice daily delivery rounds to barrister chambers.
- Manage movement of fee books; log fee book movements and check fee books for unprocessed fees.
- Sort and distribute outgoing mail.
- Manage postage of briefs, inclusive of logging, labelling, wrapping and recording details and postage charges
- Hand-deliver briefs to solicitors on behalf of barristers.
- Ensure office equipment is kept stocked.
View Job Application
Foley's List Trust Account and Debt Administration Officer
Job Role:
- Receipt incoming trust payments via Trustbooks (EFT, cheque and cash)
- Process trust account refunds
- LSB reporting as needed
- Assist with external trust audit (yearly)
- Payment of counsel invoices from trust via Trustbooks
- Maintain spreadsheet of trust funds expected to be received and schedule of payments due
- Monitor trust account inbox and respond accordingly
- Being the first point of contact for all trust account queries from internal staff, clients, firms and barristers
- Administrative tasks – scanning and e-filing statements, payments and emails, set up new barristers on Trustbooks and archiving trust ledgers, updating client information and generating new client information
- Assisting Credit controller with following up overdue accounts, arranging for collection, and preparing standard collection letters in a timely manner
- Collaborating with Credit controller to optimise the collection of aged debtors and providing regular updates
- Maintaining the collection notes system on client accounts
- Raising credit / debit notes
- Make debt recovery calls during peak periods, maintaining a professional and empathetic approach.
- Internal audit of trust account to cross check all invoices have been paid, liaise with barristers to keep or refund remaining funds in trust as needed
Foley’s List is Victoria’s largest clerking company in the legal industry. We provide our services to over 300 barristers, helping manage their practice, their accounts and providing administrative assistance.
We are looking for an ambitious and motivated individual to join our team and facilitate high quality support to our barristers.
